Management System Success is Management Success

   

 Looking for SUCCESS? In safety, or in any other area?

Interested? Go to the Succes in Safety page and have a look at PDF copies of my two books:

Making Your Future - In Business and in Other Parts of Life 

Risk Management, Safety and Control of Loss - Protecting Your Organization

 

 

 
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Managing Culture Change - mirror of Management Success

Culture - Good or bad, you always have one

Let us make one thing clear: you always have a culture in your organization. You may not like it but you have one. It may just have grown over the years, all by itself, maybe simply because people were busy doing other things. That underlines what I said elsewhere on this website: most things that come by itself are things that you do not want. Sadness comes by itself, you do not have to do anything, you will get it anyway. If you want a party you will have to work at it.

Culture just may sneak in over a long period; it just grows slowly and nobody may even notice. It is like the story about the frogs in hot water but I am not sure if that story is true and I am not to find out. Fact is that, if you want a positive culture you will have to work at it.

The principle of future characteristics

The past performance of an organization or unit tends to foreshadow its future characteristics

Helping companies with a not so good culture?

In my consulting work, I also had to deal with companies that have grown into a culture that was far from good. I remember two chemical companies that actually came to us - I was working for a consulting company then - because they had problems with the authorities; one because of environmental issues, the other because of the high accident frequency rate.

Such situations where a negative culture developed over a long period of time are difficult for the consultant to work with. Maybe even impossible, unless the management of the company is set to change and willing to go all the way. But what do you do if half the managers do not show up for a meeting that was planned well in advance? I am not sure what happened to the company with the environmental problems but the one with the high accident rate does not exist the way it did. It was broken up and parts were sold. The remaining company that survives until today still had to report fatal accidents in 2009 and was subject to losing its operating license because of environmental problems. At the end of 2012 the company filed for bankruptcy. In 1995 I did an evaluation of in-company processes to manage the areas of safety, environment and quality using the 17-step rating system; their overall score was about 30%. Is there a message? Possibly this: "If you can't manage safety (or quality or environment) you can't manage!?

The 17-step process - a guide to positive culture change

To obtain a culture that you want, the principle is simple: involve people form the start of setting up a management system. Let them know what you wnat to achieve, why, when and how and how they will be involved in the process.

Peter Drucker  

 

What you have to do and the way you have to do it is incredibly simple. Whether you are willing to do it, that's another matter.

Peter Drucker (1909 – 2005) – management consultant, educator and author

The 17-step process that I mention on my website and which is further detailed in my book lays out the route via which you would be able to work at culture change in your organization. In that case the management system - which development is the core of the 17-step process - may be directed at "a better culture". That may be a bit vague. I would suggest to select an objective that would be more identifiable. I consider culture as an result, a "byproduct" of what you do and it really does not matter too much which objective you select but a good one may be one close to people and their working environment. So safety and health - in a broad sense - may be a good choice and it would not be too difficult to include quality and environmental aspects in it as these all relate to the work that people do, the products and equipment they work with and the environment in which they do their work.

The 17-step process includes the steps and criteria for culture change and should be a good tool in the hands of a knowledgeable consultant; it could be the basis for an agreement between the consultant and the client looking for change.

As the 17-step process invites people from all levels to participate in the development and execution of the management system towards success, it is culture change from the top down and from the bottom up.

Culture change involving top -down AND bottom-up

Not a psychologist

I am not a psychologist; I have been educated as a chemical and industrial engineer.

I like to believe that behavior comes from attitude and that you can, within certain margins, influence attitude by influencing behavior. I also like to believe that the combined behavior of people reflect the culture of the organization.

Working as a safety management consultant, behavior has had my interest for a long time and in 2000 I came very close to setting up myself as a safe behavior consultant which, after some considerations, commercial and otherwise, I decided not to do.

The 17-step process provides plenty of opportunities to create an environment for influencing behavior and thus culture.

The principle of participation

 

 

Motivation to accomplish results tends to increase as people are given opportunity to participate in matters affecting those results

There are some items you may want to look at which I developed for some reason or another:

Behavior measurement - an article I wrote for the book “Safety Performance Measurement”, European Process Safety Centre in 1996.

Behavior program - the layout of a presentation that I once gave at the start of a safety related behavior and culture change process in a multiple location organization. This followed an investigation within that organization which showed "behavior" as one of the main accident causes.

How to make rules is a guide to make rules, procedures or work instructions with a high acceptance and compliance rate.

The principle of deviation from normal behaviour

The more a rule or procedure deviates from normal behaviour, the more effort is required to motivate compliance



Loss Control Maturity Profile - a helpful instrument which I used in management training. Purpose of this profile was to get opinions of those who were in a position to influence the safety culture in their organization. You can replace the term "loss control" to fit your specific needs. I also used to put value factors on the columns ranging for 1 at the left "Uncertainty" to 5 on the right "Certainty". This gave me the opportunity to get an average idea of how a group managers would think about the subject. If you want, you can repeat this process at various managerial/supervisory levels to see what the differences in opinion are.

Use of the maturity profile will help starting the discussion that is necessary to start the process to change in which the 17-step process would show the way.

Opinion Surveys - will also help to obtain a picture of how people think about an aspect of the organization. The examples provided through the link are related to safety management and there are three levels: (i) top- and middle management, (ii) supervision, and (iii) operational personnel. 

Culture element of safety management audit system. I used to work with the ISRS (International Safety Rating System) and predecessors between 1975 and 1991. The document provided was an attempt to included some culture related issues in the audit system.

 

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