Management System Success is Management Success

   

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Risk Management, Safety and Control of Loss - Protecting Your Organization

 

 

 
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Audit system examples

 

Audit system examples - comparison with commercially availabe systems

 

Audit system examples 

Here are two (safety) management audit system examples :

Safety audit system example 1, of a chemicals manufacturer 

Safety audit system example 2, also of a chemical company.

Please note that the element structure is not included in the elements of these audit system examples. Including such structure could have an important influence on the end results of an audit. The lack of this structure is quite common in management- as well as in the audit systems to verify proper functioning of the management system. I consider that inclusion of the structure in each of the elements of both audit and management system is necessary and desirable to reach success.

In 1993 I was involved in making the IPSRS - an ISRS version for the process industry including issues relevant to the process industry. The IPSRS included the element structure while the ISRS did not. Both audit systems included scoring opportunities resulting in a level award for the entire management system ranging from 1 to 10 - 10 being the highest qualification. Both audit instruments were used parallel to each other when auditing a chemical plant in Spain. The ISRS audit resulted in a level 8 rating while the rating with the IPSRS did not go beyond level 1. A precondition using the IPSRS was that the improvement cycle, as represented by the structure, had to be there and had to be a closed loop.

An extended version of example 2 is available under Management Resources including a scoring method allowing rating of the safety management system and its elements. Scoring allows putting a relative value on the element and allows management system rating.  

Looking at the examples provided, please do not forget that I consider two issues to be relevant when setting up a management system: Content and Structure.

Content refers to:

  • a sufficient number of relevant activity areas or "elements" that make up the management system. These elements are the building blocks necessary to reach the objective(s) of the management system.  
  • the specific activities that are within each element of the management system - the more detailed "what shall be done, by whom and when" to reach the objective(s) of the element concerned

Structure refers to the structure of each of the elements to stimulate implementation of specific element activities and to obtain the objective(s) of the element or activity area.

Management System with elements including the

Content and structure together refer to: WHAT shall be done, WHEN and by WHOM".

There is then another important issue which is very much related to the management system: the description of HOW the specific activities are to be carried out. For practical purposes the HOW is normally contained in documents, procedures work instructions etc. that I would like to see separate from the management system as such. The advantage is that this will keep the management system manual - describing the management system and its elements - limited in size. Also the procedures etc. may change more often than the management system as such. But ... if you feel that the "how to" should be included in the manual, please do so.

 

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