Management System Success is Management Success

   

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Single Use Plan - source to improve the Management System

These are plans including an identified set of specific activities directed at coping with a specific issue, solving a particular problem or reaching a clearly identified goal or target within a determined (limited) time period.

Single-use plans are essentially one-time and may run from a few days to several months or even years.

My book "How to build a Management System that Works" will also show you how to set up a Single-use Plan that works. The 17-step process contaioned in the4 book is generic and applies to any plan.

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Single-use plans may only affect a small group of people or a department but in some cases may also include an entire organization or department.

 

Platform Model - also for the Single-Use plan 

 

In comparison with a standing plan, a single-use plan will normally be there for a shorter period, be more specific and affect a smaller part, department or group of people. The single-use plan would normally be there for a limited period and the scope would probably be narrower. A standing plan would normally be there for a longer period, the broader in scope and involve a major part or the whole of the organization.

 

When discussing issues on this website, I would refer to a standing plan as "Management System" as both are referring to a combination management activity areas to reach a certain objective. Seen that way, there would not be a great difference between a standing plan and a single-use plan: they both are very similar to what I would call a “management system” and the same principles would apply.

 

As with a standing plan, the single-use plan is also a reflection of  “the way we work here” but will normally involve the cooperation of fewer people in the organization as compared to a standing plan. As with the standing plan or management system, it is also necessary that the single-use plan will be developed to allow implant “emotional ownership” within the people that will have to do the work, supervise it and evaluate it periodically.

 

Development of a single-use plan needs to include the following:

 

·         Establishment of objectives

·         Determination of activity areas to reach objectives

·         Description of specific activities to be carried our within each activity area

·         Assignment of activities to people

·         Training and instruction of people who will do the work

·         Training and instruction of people who will supervise the work to be done

·         Training and instruction of people who need to periodically evaluate the work done and objectives obtained

·         Periodic review of the entire plan and its objectives in relation to changing legislative, social and environmental conditions

 

Projects

Single-use plans, which may also be labelled “projects”, have a start date and an end date and well-defined objectives and budget.

Single-use plans may contain issues that should be considered for inclusion in the management system (or “standing plan”) to prevent re-occurrence of the same or similar problems or to maintain performance at a desired level. This way, projects feed and improve the management system.

 

 

Single Use Plans feeding the Management System

 

While single-use plans may add to the management system, the management system may also generate single-use plans or "projects" to cope with specific issues.

 

Making a single-use plan - use the 17-step process

 

All aspects to develop a single-use plan are included in the 17-step process. This process includes issues like plan contents and structure, training and instruction of people. The 17-step process incorporates top-down and bottom-up principles and starts with the necessary management leadership which forms the basis of the Platform Model for improvement and change.

 

A handy tool may be the 17-step rating system that I made and which is described in more detail in my book. That rating systems allows a numerical indication on a 0 - 100 scale of the aspects that are relevant to the improvement process. The rating is certainly not a scientific tool and has not been tested in any great depth. It is based on my professional judgement and, due to circumstances, I have only been able to use it once in relation with a chemical company in The Netherlands. At that time, it was used for three different business areas - safety, quality and environment - and took 3 - 4 hours to complete.

 

 

 

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